IT and Electronic Patient Records




New contractual arrangements came into force on 1st April 2014 requiring GP practices to make available a statement of intent about the following IT developments:


Referral Management Information


All letters and information that the Malthouse Surgery sends to other organisations such as, hospitals, have an NHS number clearly shown.


Electronic appointment booking


The Malthouse Surgery currently offers booking and cancelling of routine GP appointments online. Please ask at reception for more details about how to register for this service.


Online booking of repeat prescriptions


The Malthouse Surgery currently offers the facility for ordering repeat prescriptions online. Please ask at reception or go to the relevant page on this site for more details


Interoperable records/Summary Care Record .


Practices are required to upload changes to a patient’s summary information, at least daily, to the Summary Care record.  Having your Summary Care Record available will help other doctors and nurses treating you away from your regular surgery, without your full medical record.  They will have access to information about any medication you may be taking and any drugs to which you have a recorded allergy or sensitivity. You can find more information about the Summary Care Record at


This function is already live.  However, if you do not want your medical records to be available in this way please let us know.  You can do this via the ‘opt out form’, available at reception, or on our website.


GP2GP transfers of Care Records


We are required to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers. It is very important that you are registered with a doctor at all times.  If you leave your GP and register with a new one, your medical records will be removed from your previous doctor and forwarded to your new GP via NHS England.  It can take several weeks for paper records to reach the new surgery; with GP2GP, your electronic record is transferred to your new practice much sooner.  GP2GP transfers are already activated at this practice for sending and receiving patient records.


Patient access to their electronic GP record


We are required to promote and offer the facility for patients to view online, export or print any summary of information from their records relating to medications, allergies, adverse reactions and any other additional details which have been agreed with the patient. 

 National data opt-out – deadline 1 Sep 2021

NHS Digital has been collecting anonymised data from GP practices for research purposes for years. On 1 July a new, daily, data collection process will begin. You can find out more about this on the NHS Digital website. You may not want your identifiable patient data to be shared for purposes except for your own care.  If this is the case, you can opt out by registering a Type 1 Opt-out.

If you do not want your data to be shared with NHS Digital please register your Type 1 Opt-out with the surgery by 1 Sep 2021.

The data held in your GP medical records is shared with other healthcare professionals for the purposes of your individual care. It is also shared with other organisations to support health and care planning and research.

You can register a Type 1 Opt-out, for yourself or for a dependent (if you are the parent or legal guardian of the patient), by downloading the form from the link below. Forms should be returned to the surgery before the deadline of June 23rd 2021.

Type-one-Opt-out-Form June 2021

More information about this matter can be viewed on the NHS Digital website here

Please DO NOT call the practice for a form.

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